Newcon Convention Policies

The following are the policies for Newcon. If you have any questions please contact the convention staff and they will help address your question and concerns.

General Code of Conduct:

The following rules must be followed by all NewCon attendees and staff in order to provide a safe, secure, and pleasant environment for everyone.

These activities are not allowed during NewCon:

Loitering.
Engaging in destructive and unsafe behavior that disturbs the public or staff.
Physical or verbal harassment of public or staff
Any act which could result in substantial risk or harm to people or property.
Sexual misconduct, such as indecent exposure, offensive touching, or sexual harassment.
Engaging is any activity prohibited by law.
Possession of any item defined as a weapon, illegal or not.

Individuals whose actions violate these rules will be asked to stop such actions. NewCon reserves the right to require anyone violating these of conduct to leave the event. Any violation of the rules of conduct which involve activities prohibited by law will result in notification of proper authorities.

Harassment and Assault:

NewCon does not tolerate harassment.

Harassment includes verbal comments that reinforce social structures of domination [related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion; sexual images in public spaces; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, the NewCon staff may take any action they deem appropriate, including warning the offender or expulsion from the convention without refund. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member NewCon staff immediately.

NewCon staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the convention.

Badges:

Your badge is your proof of purchase for attending NewCon, as such please keep it on your person at all times. Without your badge you will not be allowed into the convention space or allowed to participate in any of the convention events.

When you check in you will receive a holder for your badge. Please keep your badge in the holder, this lets staff know that you have checked in and are allowed inside the convention space.

​Some convention events may have other restrictions for admission beyond your badge. Check ahead of time in the programming guide for details on individual events. Restrictions may include: being 18 years or older, 21 years or older, tickets, hand stamps. This is not a comprehensive list and may be subject to change.

If you lose your badge DON'T PANIC. Visit lost and found (location can be found in the program book) to see if anyone has turned in your badge. If your badge has not turned up arrangements can be made for a new badge to be printed. If you find a badge, help out your fellow attendee and bring the badge to lost and found.

Minors:

Minors age 13 to 17
Minors age 13 to 17 may attend without a parent or guardian, with permission.


Minors age 12 and under
All children age 12 and under must be accompanied at all times by a parent or guardian who is a registered member of Newcon

Curfew policy
Curfew for all attendees 17 and under begins at 12:00 AM. Attendees age 17 and under in the convention and hotel space after 12:00 AM will be asked to leave. Curfew ends at 6:00 AM.

Newcon PDX is open to people of all ages. Specific Newcon programming which we deem to be for adult audiences only is not accessible to those under 18 and requires ID check.

Remember: Attendees under 18 must have a signed parental permission form for entry, download the form here!

Cosplay and Outfits:

Costumes and outfits are a popular part of conventions. Before starting work on your cosplay, or bringing an existing one, please be aware of NewCon guidelines.

Newcon is a family friendly event, so please keep this in mind when choosing costumes and avoid costumes which are vulgar, graphic, offensive, and/or sexually inappropriate. Staff reserves the right to deem a costume unacceptable and to request appropriate modifications.

Costumes with heavy makeup (such as Homestuck trolls) are allowed, but must be sprayed down with makeup fixative to prevent rubbing off and staining of others costumes and causing damage to venue property.

Masks:

Masks or costumes covering most or part of the face are not allowed to be worn while entering or exiting the hotel or in the main hotel lobby, or anywhere that money is changing hands (for example, con registration, artist alley, or vendor’s hall). They are able to be worn in all other convention exclusive spaces (areas where you would need a badge).

Props and Weapons:

A prop is any item that is for display or part of a costume or a potentially dangerous item, carried or worn by an individual.

No members will be permitted to carry any kind of functional projectile weapon. This includes individuals who possess a weapons permit or concealed weapons permit. Keep them at home. Anyone found in possession of such a weapon will immediately be removed from the convention. Individuals caught in the illegal possession of a functioning projectile weapon will be reported and turned over to the proper authorities.

All other items that could be used as a weapon must be peace-tied or peace-bonded.

Harmless props, such as teddy bears, will be waved through. Any other prop deemed safe by the staff may be peace-tied upon review by the staff member. A peace-tie is an indicator attached to your prop which signals to all staff that your item is part of your costume and not unsafe to carry. It also signals that you have agreed to carry your prop safely. This means you will not brandish any prop weapon, engage in any mock fighting, or use your prop in any way which could be seen as unsafe. You will be required to sign an acknowledgement of the requirements of safe-carry.

Peace-bonding will be conducted at the Peace-bonding table next to the Registration area. After hours, please see the Newcon Office to obtain a convention-recognized peace-bond. Complete this action before wandering through or around the Convention Space, or you may be required to leave. If you purchased your item at the convention, peace-bonding is required as soon as possible.

All bladed items must be kept in their sheaths at all times in the Convention Space. Weapons should never be waved around in a manner that may be construed as use of the weapon (this is considered brandishing).

Brandishing a weapon in the Convention Space, or in nearby spaces such as other public hotel areas or parking lots, may result in immediate removal from the convention. Keep in mind, police will assume all drawn weapons are functional, and will act accordingly. If you are unsure whether your weapon is acceptable in the Convention Space, please ask in the Newcon Office [or ask at the Info Booth].

Exotic weapons will be dealt with on a case-by-case basis. Do not bring weapons that Newcon staff cannot tell are fake from ten feet away.
Certain props are not allowed within the Convention Space. These include, but are not limited to:
•Functional Airsoft or projectile weapons
•Live (sharp enough to cut) steel
•Props wide enough or long enough to inhibit flow of traffic
•Replica weapons that do not comply with state or federal law
•Props which impede personal or public safety

For an Airsoft, Nerf gun, or other projectile weapon to be considered non functional the prop in question must be rendered inoperable. The prop in question cannot be returned to working order.

Signage:

While in the convention space, please refrain from displaying or wearing signs that offer or solicit services (ex: “free hugs” ; “will hug for vendor merch”). Signs that are an established part of the costume are allowed.

Liability:

Newcon, its personnel, and its affiliates are not responsible for any damage, theft, injury, or loss. Attendees of the convention are responsible for their own actions as individuals as well as for any resulting repercussions. Staff is on hand for assistance in most situations. However, any civil or medical emergencies that may occur must be handled directly by the appropriate authorities.

Consent to Photography:

Any photographs or videos of attendees taken by Newcon staff in an official capacity may be used or published by Newcon without further consent of the attendees being recorded.

Photography by Attendees:

Taking photographs and videos is allowed in most public areas of the convention. However, specific events, panels, or areas may restrict photography or video-recording. Please respect the wishes of anybody who asks not to be photographed or video-recorded.

Hotel Rules:

Convention Space is any area that the convention is using for any official events.
The area of the hotel rooms is outside of official Convention Space. However, the way our attendees treat the property and the staff of the hotel reflects on the convention as a whole. Please be sure to take care of the room you are in. Be aware that there may be guests who are not attendees and persons who may be sleeping in surrounding rooms. Be respectful to the hotel staff and guests.

Appeals:

If you feel that you have been given an unfair warning on attire, conduct, or policy infringement, you may submit an appeal in the Newcon Office. Any decision then reached by at least two Convention Executive Staff and the staff member who made the original decision will then be final.

Miscellanea

Some events, such as the guest dinner, may require additional payment for admittance.
The policies listed are subject to change at any time deemed necessary. The most current version will be available in the convention bags on your arrival.
Policies last updated November 15 , 2015